Scholarship Guidelines

Scholarship Guidelines – Awarding scholarships to deserving students is next to that special moment, and for many, graduation never happens without a scholarship first.

But before we get to those smiles, there are many complex processes that make both moments possible. From establishing selection criteria and acquiring applicants to reviewing submissions and reporting results, the work of managing a scholarship fund is profound.

Scholarship Guidelines

Scholarship fund administrators always work with students. The goal is to maximize the impact of these funds on behalf of responsible scholars. Done right, everyone wins: students follow their dreams, schools meet their educational goals, and we all benefit from the lifelong work and research students will do.

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In order to improve the experience of the end beneficiary of the scholarships – the students – the whole process of managing the scholarship funds needs to be evaluated and simplified.

The first big step in scholarship fund administration is securing dollars and establishing a budget. (Post instructions on how to start a scholarship fund.) Initially, you must determine whether to administer the scholarship directly or use a scholarship management service.

Administering grants directly, of course, takes significant time and resources from your organization, but you have full control over the quality of grant management. That’s a big advantage.

With a scholarship management service, you can benefit from the experience of seasoned scholarship administrators and save time, but it will come at a high financial cost and there is no guarantee of better results.

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Scholarship funds often have specific requirements, such as eligibility criteria and payment schedules, especially when the funds come from a particular private donor. The following conditions must be met when the scholarships are administered.

By defining a clear budget, it is possible to determine how many students will benefit from the scholarship and to plan the future management of the scholarship funds.

Be specific about who you want to help and be transparent about why you chose this student body. In this step, it is important to have a representative group of decision makers in your team who determine the priorities of the scholarships. This is the best way to ensure equity.

Whether it is a group of students that has historically been overlooked in the admissions process or a specific discipline that is being accepted, be sure to articulate why you are awarding scholarship funds.

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Some factors you may want to consider include where the scholarship funds come from, the current needs of the student population, and larger organizational priorities, such as the need to attract and support students in certain fields of study.

Once you have settled on a target population, establish explicit criteria for how the winners will be selected. Remember that applicants will carefully consider these criteria and tailor their applications to meet this, so make sure they align with your overall goals.

With a clear objective and specific selection criteria in place, it is time to define the application process.

Nowadays, it is advisable to use electronic applications to reduce bureaucracy, save time and reduce errors. However, you can offer paper applications as a backup along with other accommodations for applicants who may have limited access to digital platforms.

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But for managing the backend of the order process, your team will benefit greatly from a centralized shipment scheduling platform.

Make sure the application procedures are easy for applicants. Simplify the design of the application form to collect only the most essential student information. For example, applicants do not need to enter the same biographical information multiple times. And the responses you receive from applicants should help you make better assignment decisions in the long run.

Your application should be long enough to gather all the information you need, but not so involved that it dissuades people from applying in the first place.

For applicants, they will need to juggle different (and often competing) deadlines for scholarship applications, courses, and other personal and professional commitments.

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For grant administrators, a deadline helps separate applicants who can manage those time periods from those who may not be eligible for a grant. Deadlines also help administrators complete all their tasks on time, including grant review, awarding and reporting before the start of the next annual or semester cycle.

Along with a strategic deadline, scholarship administrators must invest considerable time and effort in promoting the scholarship. Especially with scholarships that seek to increase the representation of previously disadvantaged groups, administrators will need to proactively connect with specific communities to build a strong applicant pool.

With organizations competing for talent at an increasingly frantic pace, publishing a few news about scholarship opportunities on your organization’s website is not enough these days if you want to the best students walk through your door on orientation day.

If the students you want to attract live on social media, get creative and get on TikTok and Instagram to promote your scholarship. Find relevant online forums and student organizations where you can share funding opportunities. Connect with parent networks full of passionate moms and dads looking for ways to support their children’s higher education.

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Let these two pillars guide you as you search for the best scholarship students. This is also a way of ensuring that all applicants are judged on the same scale, an important matter of fairness.

As submissions are being evaluated, maintain communication with applicants by establishing a clear notification schedule so they know exactly how applications are being evaluated. Few things are more frustrating for hard-working students seeking financial aid for their education than being left in the dark.

When announcing the winners, offer a personal touch. Whether it’s an actual phone call from an administrator or a personalized email encouraging applicants to put in the hard work, a little goes a long way.

Sending a form email that took hours to respond to very personal scholarship requests is definitely less than professional and scholarship administrators can do better with a little extra effort.

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Unless you’re dealing with a mountain of submissions, taking your time at this stage will result in better applicants.

Make sure you understand the students’ specific financial circumstances and don’t be afraid to be flexible with payment deadlines when awarding the scholarship.

He explained why specific students were chosen, as well as how this year’s selection strengthens the purpose of the scholarship. This is also a good opportunity to catch up with past scholarship recipients, making meaningful connections between different classes and generations of recipients.

Also, don’t be afraid to go the extra mile for students who are not selected.

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Scholarship administrators often scan the universe of scholarship funds. You use Refer applicants to other scholarships that may be a good fit for them during and after the application process for your specific scholarship.

Whether the scholarship is at your institution or another institution, do not hesitate to spread the word and enrich the pool of applicants.

With the right objective and clear criteria for the selection of recipients, it should be clear from year to year whether the scholarship is achieving the desired results.

One way to help understand the impact of scholarships is for scholarship administrators to use modern technology to submit and evaluate scholarships. With all your applicant and recipient data in one place, you can track trends over time and get a better understanding of the applicant pool, how scholarship funds were used, and how the winning students fared overall.

Scholarship Program Guidelines Pdf

Using this data, you must adjust the scholarship program from year to year. Even the best scholarships can become obsolete over time. By leveraging this information, scholarship administrators can help respond to changing trends in student and education awards in general.

From the design of selection criteria for applicants and the promotion of the scholarship application to informing the recipients of their grant to the evaluation of the overall results of the disbursement of funds, getting the right scholarships is a complex business.

Scholarship administrators are often buried in applications and reducing their burden is one of the keys to improving how scholarships are awarded to students.

With the right centralized submission management platform, give admins using the Submittable report save up to 10 hours of time per week. This time can be used to refine the selection criteria and promote applications for grants in communities that would otherwise not have access to these funds.

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Help your grant selection committee simplify and modernize all grant fund administration with grant management software that transforms how they do their work.

Paul Perry is a former author and educator with extensive experience in nonprofit management. He has a soft spot for scholarship seekers who strive to make the world a better and fairer place. Learn what a full-ride scholarship is, what criteria are considered, and how you can get one.

With the average cost of a 4-year degree at a public university being $103,456, it can feel like a college degree.

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